Bulletin

DCC will release a third file of corrections for the missing Supply/Overtime NI and Superannuation codes. This will be available to download via Securenet shortly and schools should soon receive an email from Devon Finance.

Central Payment schools should download all available files as it is not possible to separate out the original correct salary payments from those that should have gone to the 2011 Financial Year.

If the original (25 April) pay file has not yet been imported please remove any central ledger links for supply pay codes before importing the file. This can be done via Tools>General Ledger Setup>Central ledger links. This will allow all the supply payments to fail automatic reconciliation and fall into the suspense file.

Schools should import all files to FMS. There may appear to be several in Securenet to download but these get amalgamated into a combined file for FMS.
DCC will be sending correction files for 2012

The DTCS Finance community is available again in RM Securenet. Please wait for the correction file from Finest and read the following before trying to resolve your reconciliation in FMS.

If you use central ledger links in FMS you should temporarily unlink this for your Supply before importing either the incorrect supply file or the correction. This will mean that they will fail reconciliation and go into suspense enabling you to delete the entries. You can then link these again afterwards. To unlink central ledger links go to Tools / General Ledger setup. Tab 7 Central Ledger Links. Locate your supply Ledger / Cost Centre Description. If there is a tick in in the Link check box click the Link-Unlink button to remove the tick and save your changes.
Once you have imported the incorrect file and its correction file, in the new year, and the items have failed reconciliation you can then delete them from suspense.

If you have imported the incorrect file and its correction, in the new year, and the items do not fail reconciliation and currently show on your chart of accounts you will need to manually reconcile the corrections.

The correction file will also put a debit in the old year and you will need to manually reconcile your supply for March 2011.

If you are unsure of what action to take in FMS please log a call with the Scomis Service Desk by calling 01392 385300 or email scomis@devon.gov.uk