Easymail will be off line between 10am and 12 noon on 16th May for essential maintenance activity. If you have any queries or concerns, please contact the SWGfL Service Desk on 0845 3077870 or email support@swgfl.org.uk.
For further information click here
SWGfL are planning to undertake essential maintenance on Wednesday 16th May in relation to EasyMail.
The maintenance will take place between 10am and 12 noon and will affect EasyMail customers as the system will be unavailable for two hours.
Schools should contact the SWGfL Service Desk with any related issues or concerns :
Devon Education and Learning Finance Team have sent out a final email to Devon Schools affected by the recent Supply Claims issues. Schools should now download all available files from Securenet and these will include a final Supply correction file. After importing ALL the files into FMS, 2011/12 pay should now balance.
Ensure Central Ledger Links are removed for Supply ledger codes before importing 2012/13 files
2012/13 - will have matching Supply payments and receipts resulting in a zero balance. There may be two scenarios which require action :-
If Central Ledger links were removed for the Supply ledger codes then these payments and receipts should be sitting on suspense and can be MATCHED and deleted from suspense.
If either the receipts or payments have automatically reconciled because there was a tick in Central Ledger Links then the resulting balance in Chart of Accounts MUST be zero. Please check your chart of accounts. If both the payment and receipt are in your Chart of accounts then no further action is required. If only one side is in chart of accounts and the other is sitting on suspense, then after checking the amount with the reconciled amount in your Chart of Accounts the suspense item can be converted into a central payment or create a central payment and delete the items off suspense.
The lastest edition of the scomis Password newsletter is now available online - Issue 56 - April 2012
To see a list of all our Password editions, please see our Password homepage.
DCC will release a third file of corrections for the missing Supply/Overtime NI and Superannuation codes. This will be available to download via Securenet shortly and schools should soon receive an email from Devon Finance.
Central Payment schools should download all available files as it is not possible to separate out the original correct salary payments from those that should have gone to the 2011 Financial Year.
If the original (25 April) pay file has not yet been imported please remove any central ledger links for supply pay codes before importing the file. This can be done via Tools>General Ledger Setup>Central ledger links. This will allow all the supply payments to fail automatic reconciliation and fall into the suspense file.
Schools should import all files to FMS. There may appear to be several in Securenet to download but these get amalgamated into a combined file for FMS.
DCC will be sending correction files for 2012
Some schools have noticed a further issue with the correction files which have been sent by Finest.
We are currently liaising with colleagues who may be able to explain what has been contained in the file and will contact you with further information as soon as we know anything more.
We would advise you not to continue reconciling until further notice.
Thank you.
The DTCS Finance community is available again in RM Securenet. Please wait for the correction file from Finest and read the following before trying to resolve your reconciliation in FMS.
If you use central ledger links in FMS you should temporarily unlink this for your Supply before importing either the incorrect supply file or the correction. This will mean that they will fail reconciliation and go into suspense enabling you to delete the entries. You can then link these again afterwards. To unlink central ledger links go to Tools / General Ledger setup. Tab 7 Central Ledger Links. Locate your supply Ledger / Cost Centre Description. If there is a tick in in the Link check box click the Link-Unlink button to remove the tick and save your changes.
Once you have imported the incorrect file and its correction file, in the new year, and the items have failed reconciliation you can then delete them from suspense.
If you have imported the incorrect file and its correction, in the new year, and the items do not fail reconciliation and currently show on your chart of accounts you will need to manually reconcile the corrections.
The correction file will also put a debit in the old year and you will need to manually reconcile your supply for March 2011.
If you are unsure of what action to take in FMS please log a call with the Scomis Service Desk by calling 01392 385300 or email scomis@devon.gov.uk
On Thursday 3rd May 2012 the Scomis Service Desk will close at 10:00am and reopen at 12:30pm. This closure is to allow for staff development.
All other Scomis Managed Services will continue to be available throughout.
Should you still wish to contact us during this period, please leave a message on our voicemail or email us at scomis@devon.gov.uk.
In the event of an Emergency, a call can still be logged using the following number 07896516169.
We would ask that this number is only used in the event of a Critical Impact incident or Major Outage.
We apologise for any inconvenience this may cause
Simon Lovegrove
Scomis Service Desk Manager
** Complete **
Please be advised that access to all services hosted with scomis will be interrupted for up to an hour on Thursday 5th April from 4pm.
This is to allow essential maintenance in our data centre.
Services affected
The maintenance is to allow our hardware firewall to be moved to make room for new equipment that is part of our ongoing server replacement and virtualisation project.
Scomis Support - Capita SIMS Discover application
Capita released a demonstration version of their SIMS Discover application in late spring last year and Scomis took the decision to demonstrate it to users at our Events in May. During the last 6 months Capita have released a number of upgrades and the application has moved on significantly. Whilst the initial releases worked on local school installations there were a number of critical issues that prevented Scomis from encouraging the use of the application.
Initial Pilot
Scomis is now pleased to announce that we are in the first phase of a pilot of this application on local school systems and on our Hosted Application Service. The initial pilot is taking place with a mixture on types of school on different platforms across Devon, Plymouth and Torbay and will run until the end of April 2012.
Extended Pilot
Following this initial pilot and feedback from the pilot schools, an extended pilot will start on the 1st of May. If you want your school to take part in the extended pilot then please contact Scomis and you will be put on a waiting list.
Full Support
The full roll out of SIMS Discover will start in the Autumn Term with options to have Discover hosted by Scomis or a service for schools installing on a local server. Training will include a half day Discover overview workshop and a 1 day in depth course. More details including dates and costs will be published in due course.
If you want to know more about Discover, have a look at this YouTube video http://www.youtube.com/user/CapitaCS?feature=watch
Please contact our Service Desk on 01392 385300 or email scomis@devon.gov.uk should you require any further information or want to register for the extended pilot in May or for training in the Autumn Term.